In short: With Scandora you scan a receipt with your phone or a real network scanner, let the managed AI read the date, amount and invoice number, and turn it into a DATEV-format export (EXTF booking batch) together with the document images — as a ZIP file your tax advisor can import straight into DATEV. The DATEV export is coming soon and is not available in this version yet. All from your smartphone.
What is the DATEV export (EXTF)?
The EXTF booking batch (“Buchungsstapel”) is the open DATEV format used to exchange bookings between programs. Your tax advisor imports such a file into DATEV instead of re-typing the figures. Scandora produces exactly that batch: a file in the DATEV format (CP1252-encoded, with German number formatting such as 1234,56 and the booking date in TTMM format) and packages it together with the linked document images into a ZIP file.
Important: Scandora's DATEV-format export (EXTF) is coming soon and is not available in this version yet. It is not a “DATEV-certified” product and not automated bookkeeping — it is a cleanly prepared import file that saves your tax advisor work.
From receipt to DATEV file — the steps
- Scan the receipt. Capture it with your phone camera or pull it in over a network scanner via eSCL/AirScan (such as Brother or Epson). Automatic edge detection keeps every page clean.
- Managed AI reads it. Scandora recognises the booking date, gross amount, invoice number and supplier. Nothing is guessed — every field stays fully editable.
- Open the DATEV export. In the app, pick the profile and the date range you want to export.
- Enter the DATEV configuration. Provide your consultant number (Berater) and client number (Mandant), choose the chart of accounts (SKR03 or SKR04) and set the fiscal-year start.
- Review the booking rows. “Load from history” pre-fills the booking rows from your scanned receipts in the chosen range. You confirm each row yourself; rows with low AI confidence are marked
[PRÜFEN](review). Optionally attach a document image per row. - Export. Scandora builds the EXTF booking-batch file and packages it with the document images into a ZIP (
Scandora_DATEV_<Mandant>.zip). Scandora's service in Germany assembles the ZIP and hands it straight back to you; your receipts are not stored in the process. - Hand it to your tax advisor. Share the ZIP with your advisor (e.g. via DATEV Unternehmen online, email or your usual channel). They import the booking batch and do the final account assignment.
What's inside the ZIP file
| File | Contents |
|---|---|
EXTF_Buchungsstapel_….csv | The DATEV-format booking batch (header, column captions and booking rows). |
documents/ | Your receipt images, linked to the matching bookings. |
document_links.csv | A link table (Belegbilderservice-style): which image belongs to which booking. |
review_needed.csv | Only when needed: the rows marked [PRÜFEN] for a second check. |
integrity_manifest.json | When available: a capture record with content hash and capture timestamp per receipt. |
GoBD, account assignment and honest scope
Scandora is designed for GoBD and GDPR record-keeping — but we do not advertise a “GoBD certification” or a “DATEV-certified” seal, because no such thing exists for a single product in that form. The GoBD compliance of your books and the binding account assignment rest with you and your tax advisor.
Concretely: Scandora never guesses booking accounts. Account, contra-account and tax key (BU-Schlüssel) are not assigned automatically — your tax advisor does that account assignment when importing into DATEV. AI-assisted extraction speeds up capture but does not replace professional review: every row is confirmed by a human before export, and uncertain rows are explicitly flagged for review.
Requirements
The DATEV export is coming soon on the Business / DATEV plan and is not available in this version yet. You need the consultant number and client number (from your tax advisor) and the matching chart of accounts (SKR03 or SKR04). AI extraction runs on Scandora's managed AI — no API key to set up.
Ready to send receipts to your tax advisor straight from your phone? The DATEV export is being prepared for the Business / DATEV plan and is coming soon.
FAQ
Is the export “GoBD-compliant”?
Scandora's DATEV-format export is coming soon; capture is already designed for GoBD and GDPR record-keeping. The binding GoBD compliance of your books is ensured by your tax advisor — Scandora is not “GoBD-certified”.
Are booking accounts set automatically?
No. Scandora never guesses accounts. Account, contra-account and tax key remain your tax advisor's responsibility during account assignment in DATEV.
Which chart of accounts does Scandora support?
SKR03 and SKR04 — you select it directly in the DATEV configuration.
Do my receipts end up on a server?
To assemble the booking batch, Scandora's service in Germany builds the ZIP and hands it straight back. Your receipts are not stored in the process.