In short: With Scandora you scan a document with your phone or a real network scanner, let the managed AI read a title, labels, a due date and action items, and turn it into a Trello card in the list of your choice — with the scanned PDF attached, the detected labels, a due date and a pre-filled checklist. The card is created directly in your own Trello board, using your own credentials.
Why Trello, not just a PDF?
Most scanner apps stop at the PDF: you get a file that sits somewhere in storage. But if you live in Trello, you don't need another file — you need a task. Scandora bridges exactly that gap: a scanned document becomes a Trello card that already knows what it's called, what needs doing and by when. A receipt becomes an action, not just an image.
Connecting Trello to Scandora
The connection uses your own Trello credentials. Setup walks you through a few steps:
- Enter your API key and token. In Scandora's Trello settings you provide your Trello API key and a token. Scandora tests the connection (via
members/me) and shows your Trello name for confirmation — so you know the credentials are valid. - Pick your account type. You tell Scandora whether your Trello account is free or premium. That sets the maximum attachment size and whether individual checklist items may carry their own due date.
- Choose or create a board. Scandora loads your open boards; you pick one or create a new one straight from the app.
- Choose or create a list. Finally you choose the list where new cards should land (or create a new one). This list is the target for every future scan.
- Enable AI features (optional). “Extract due date” and “Suggest to-dos” are enabled separately. Both require a connected AI; without an AI connection those toggles stay locked.
From scan to card — the steps
- Scan the document. Capture it with your phone camera or pull it in over a network scanner via eSCL/AirScan (such as Brother or Epson). Automatic edge detection keeps every page clean.
- Managed AI reads it. Scandora recognises a suggested title, matching labels, a possible due date and suggested action items. Nothing is guessed — every field stays fully editable.
- Review and adjust. You see the suggested values and can change them before they become a card.
- Send it to your chosen list. Scandora creates the card in your configured Trello list and attaches the scanned PDF directly to the card.
- Ready to work. The card carries a title, the PDF attachment, the detected labels, — if enabled — a due date, and a checklist named
Taskswith the suggested action items as check items.
What exactly ends up on the card
Every element of the card has a traceable origin — Scandora does not invent fields:
| Trello element | Where it comes from |
|---|---|
Card title (name) | The AI's suggested title for the document (stays editable). |
Description (desc) | An optional description, when present. |
| Attachment | The scanned PDF is attached to the card. |
| Labels | The AI-detected labels. Existing board labels are matched by name; missing ones are created with a colour and added to the card. |
Due date (due) | The AI-detected date — only when “Extract due date” is enabled. |
Checklist Tasks | One check item per suggested action item. Only when “Suggest to-dos” is enabled. A per-item due date is set only on a premium Trello account. |
Free and premium Trello, honest scope
Scandora adapts to your Trello account. On a free account a smaller maximum attachment size applies, and checklist items don't get an individual due date. On a premium account the attachment limit is higher and individual check items may carry their own due dates. If a PDF is too large for the applicable limit, Scandora tells you openly instead of silently creating an incomplete card.
AI-assisted extraction speeds up capture but doesn't replace your judgement: title, labels, due date and action items stay editable until the end, and the card is created exactly as you confirm it.
Where your documents go
The card and the PDF attachment are created with your own Trello credentials, directly in your Trello workspace. Your document goes where you already work — into your own Trello account. Scandora is designed for data-minimal, GDPR-friendly working.
Ready to turn scans into real tasks? The Trello integration connects your scans to the board you already work on.
You'll also find Scandora on the Trello Marketplace soon.
FAQ
Do I need a paid Trello plan?
No. The integration works with a free Trello account. On a premium account larger attachments are possible and individual checklist items can carry their own due date.
Does the AI set the values automatically without me seeing them?
No. The title, labels, due date and action items are suggestions and stay editable before the card is created.
What happens to labels that don't exist on my board yet?
Existing labels are matched by name. Missing labels are created with a colour on the board and added to the card.
Is the scanned PDF attached to the card?
Yes. The document is uploaded as an attachment on the newly created card — directly into your own Trello account.
What is the checklist on the card called?
Tasks. It holds one check item per suggested action item, provided “Suggest to-dos” is enabled.